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Things to Do Before Putting Up That "Out of Office"

Jun 15, 2018 3:49:33 PM

It's officially summer which means for many of us, it's time for a vacation! However, as a small business owner, it can be stressful even thinking about leaving the office for a week. Here are a few tips on preparing for your absence.

MAKE IT KNOWN If you already have dates in your calendar that you will be on vacation, go ahead david-lezcano-120708-unsplashand put them in the signature of your email! That way, leading up to your absence, clients, colleagues and prospects will clearly see that you have an upcoming vacation. It's a simple thing, but can be a huge help in letting people know as early as possible that you will be out. Personally, I've seen this in many emails and find it to be a courtesy. 

SCHEDULE, SCHEDULE, SCHEDULE Think about what you will need to accomplish the week after you return. Are you planning to run a summer promo to your prospects? What about social postings? The last thing you want to do is come back from a stress-free vacation to a giant to-do list. Schedule as many emails and social media posts as possible before you head out of town. Pro tip: Do this at the beginning of every month, anyway! It will save time down the road and will keep you ahead of things. 

CREATE A PLAN WITH YOUR TEAM Decide beforehand who will be handling any inbound calls and if you will need to forward emails to a team member, who that will be. Plan out what this person should do in certain situations and ensure everyone feels comfortable handling issues in your absence. The purpose of this is to limit any interruptions while you're lounging on a beach! Empower and trust your team and everything will be fine. You can even email any current clients you are involved with and let them know you will be out of the office, but a certain team member will be taking great care of them.

alexander-videnov-30631-unsplashENJOY YOURSELF The most important thing is to enjoy yourself. Your team is in place and is capable of handling things while you're out. Take time for yourself and you will come back to work refreshed and re-energized. 

Have another tip you'd like to share? Email and let us know! We'd love to hear how you prep for a vacation at the office. 

Becky Wiedemann

Written by Becky Wiedemann